Using Google Groups with Steve Longenecker

Community IT Innovators Nonprofit Technology Topics

If your organization uses Google Workspace you have access to Google Groups. Kind of like a listserv but so much better.
What are Google Groups?

If your nonprofit uses Google Workspace, you can use Google Groups to manage tasks via an email group, with granular controls and monitoring if you need it. Google Groups can improve security for email addresses like “donate@mynonprofit” or “info@mynonprofit” if that email directs to a group and is not its own account that’s credentials could be hacked.

Director of IT Consulting Steve Longenecker explains the ins and outs of using Google Groups and some issues to consider including Google’s Fedramp certification if you are trying to use Google Groups with federal workers.

Since few MSPs can help nonprofits using Google Workspace, please contact us if you have more questions we can help with. We know that so many nonprofit startups start using Google Workspace because it is easy.

Some Key Takeaways:

• Google Groups works like a listserv, allowing multiple people to view and respond to group emails right from their inbox. No new tools needed like slack or discord. Keeping it simple can help your team or volunteers engage easily.
• Google Groups allows granular permissions and allows a manager to assign certain email threads to specific team members, so you can make sure all donation inquiries get a quick response, for example. Managers can get valuable insight into email thread status and team members can easily collaborate without checking and back-checking to see who is taking which inquiry.
• Google Groups can be useful in keeping volunteer groups organized and engaged. You can assign any email to Google Groups, making a partly external volunteer team more functional and making it easier for busy volunteers to participate, right from their inbox.
• Google Groups has many security features that make it preferable to listservs. And Listerv tools are becoming harder to find and manage. Everyone uses email – if you already use Google Workspace you have a listserv tool already available to you, for free, that has many features and security that listservs just don’t have.
• Google Groups is relatively easy to set up and manage, and Google provides lots of helpful how-to tutorials and advice that are accessible to non-technical managers.
• If you are trying to use Google Groups with federal employees and encountering resistance, be aware that Google has Fedramp certification. This means your federal friends are allowed to use it from a security perspective.

Google Groups is a tool you should consider if you are struggling to manage a team or volunteer group. It is easy to get started and easy to expand as you learn the capabilities.

We know that few MSPs serving nonprofits are experts in Google Workspace. Community IT has developed expertise in Google Workspace support since we serve nonprofits exclusively, and so many nonprofits use this platform.

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Thanks for listening.