Leaves & Accommodations: The HR Playbook for Getting It Right

Human Solutions: Simplifying HR for People who Love HR

There is a specific moment in the life of a Human Resources professional that is fraught with a peculiar kind of tension. It happens when a door opens, an employee sits down, and they say, simply, "I need something to change."

We like to think of the workplace as a rational machine, governed by clear inputs and outputs. But what happens when the machine encounters the messy, unpredictable reality of the human body? In this episode of Human Solutions, we explore the "messiest corner of HR": the medical accommodation.

Host Pete Wright and AIM HR Solutions’ Terry Cook take us into the labyrinth of the Americans with Disabilities Act (ADA). It turns out, the difference between a lawsuit and a success story often hinges on things we rarely think about—the precise wording of a job description, the speed of a reply, and the strange social dynamics of an office chair.

We explore why the most dangerous thing a manager can do is try to be "nice" without a process, why "undue hardship" is much harder to prove than you think, and the uncomfortable silence HR must maintain when the rest of the staff starts asking why that guy got to work from home.

It is a conversation about the friction between compassion and compliance, and why, sometimes, the best way to help a human being is to strictly follow the rules.

In this episode, we cover:

• The "Magic Words" Myth: Why an employee never actually has to say "disability" or "accommodation" to trigger a legal obligation.
• The Interactive Process: Why the answer isn't "yes" or "no," but rather a conversation about what is safe and essential.
• The Trap of Benevolence: How granting a request off the books can create a precedent that makes future equity impossible.
• The Paradox of the Chair: A look at how a $1,000 ergonomic chair can disrupt the morale of an entire department—and why morale doesn't count as an "undue hardship".
• The Manager’s Dilemma: How to train supervisors to handle the frustration of not being allowed to know why their employee is being treated differently.

Links & Notes

• The Job Accommodation Network (JAN): A critical toolkit for understanding workplace accommodations.
  • AskJAN.org
• Compliance Resources:
  • ADA.gov
  • EEOC: Employer Responsibilities
• AIM HR Helpline: For AIM members dealing with complex accommodation scenarios.
  • Phone: [phone]
  • Email: [email protected]

• AIM HR Solutions Training Catalog
• AIM members can reach the HR Helpline at 800-470-6277 or [email protected] for inquiries Monday through Friday from 8:30 a.m. – 5:00 p.m. (EST). Email requests will be responded to within 24 hours.